Broadcasting and Cable Solutions
Spotdata Electronic Invoicing (EI)
broadcasting and cable companies to deliver electronic invoicesto
local and national advertising agencies. The data transfer is
seamlessas broadcasting and cable companies send invoice data to an
industryclearinghouse where it is merged daily and distributed to
agenciesand media buying services via the Internet.
Read about Spotdata Electronic Invoicing (EI):
Who uses EI?
EI is for all
broadcasting and cable companies regardless of thetraffic system
the station is using. To facilitate industry participation,we have
published an open standardfor
all traffic system vendors. Vendors will configure their media
systemsto produce the invoice file format necessary for electronic
invoicing andthe web delivery of invoices to agencies.
How will EI help me?
EI makes it easy for a business
manager to send invoices to advertisingagencies and media buying
With EI,you make it easier for
agencies to do businesswith you. Your LOCAL agnecies can also sign
up and receive electronic invoices as well as your National
Identify your station as a leader
and innovator in the business ofElectronic Commerce.
EI means . . .
- National and Local Agency Participation
is designed to support national and local agency participation.
Broadcasting and cable companies send their invoices to the
industry clearinghouse located at the Imagine Communications
Operations Center for delivery to participating agencies.
- Fewer Data Entry Errors
Invoice data is
delivered electronically from the traffic system to the agency
accounting system, which means no re-keying of data. Data entry
errors are eliminated.
- Improved Agency Relationships
elimination of data entry errors, discrepancies disappear, making
for a smoother agency/station relationship.
- Faster Reconciliation
With the electronic
delivery of invoice data, agencies will be able to shorten the
- Timely Payments to Stations
faster delivery of invoices to agencies, faster entry of invoices
into the agency system, and the elimination of data entry errors.
All of this potentially means stations will get paid faster.
- Paperless Environment
EI opens the doors
to an entirely paperless environment! No more printing, stuffing,
How does EI work?
EI works in
conjunction with your current traffic system to createinvoice files
during your normal billing run. The invoice files arethen sent to
our industry clearinghouse located at the Imagine Communications
OperationsCenter. Once the invoice files are received at the
Operations Center,they are sorted by agency. An email is sent to
each agencynotifying them that their invoices are ready for
Using the user ID and password assigned to them during
thesign-up process, the agency logs into the Subscribers Only area
ofspotdata.com and downloads their invoices. The subscriber is also
able toview and print their invoices from their web browser.
If I sign up for EI, how much will it cost me to send my invoices?
You will be billed $1 for every invoice sent to agencies.
What are the Software Requirements?
Traffic system requirements
- Contact your traffic system vendor.
- Invoice data cannot include semi-colon (;) characters.
How do I prepare for Spotdata EI?
- Familiarize yourself with your traffic system's electronic
invoice features. (Your traffic system vendor should provide
- Insert the Industry Data Base (IDB) number for all
participating agencies into your traffic system agency records.
(You will receive a list of participating agencies and their
associated IDB numbers as part of the installation process. Please
note that this list is subject to change. EI functions only with
those agencies participating in electronic invoicing.)
- It may be necessary to transmit a test invoice to verify
that the process is operational.
You are now ready to send electronic invoices!
How do I know my data is secure?
can be assured that your data is secure. EI encrypts
transmissionsto the industry clearinghouse and notifies the station
once the data reaches the clearinghouse.
Just insert the Industry Data Base (IDB) number for each
participatingagency into your traffic system and your invoices will
be sent to the properagency. Only users from the designated agency
will be able to view your invoices.
- A firewall protects the invoice data in the industry
- We control access to the invoice download area of the web
site and delivery of invoices to the proper agency by verifying
the user's password every time the user logs into the secure area.
- Secure Internet protocols (HTTPS and SSL) ensure that the
data is encrypted when transmitted over public Internet
Okay, I'm interested! How do I get started?
To receive the benefits of electronic invoicing, select Sign Up to begin the sign-up
If you want more information before you sign up, you can Request More Information.