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Agency Solutions
Spotdata Electronic Invoicing Spotdata™ is a revolutionary web-based service that allows advertising agencies, media buying services, and in-house agencies to download, view, and print electronic invoices from broadcasting and cable companies. Using state-of-the-art technologies, Spotdata provides secure data protection and encryption to protect the invoice data as it is delivered to the agency or media buyer via the World Wide Web.
Read about Spotdata Electronic Invoicing (Spotdata EI):
- Who uses Spotdata EI?
- How will Spotdata EI help me?
- How does Spotdata EI work?
- How much does Spotdata EI cost?
- What are the hardware and software requirements?
- How do I know my data is secure?
- Okay, I'm interested! How do I get started?
Who uses Spotdata EI?
Spotdata EI is for all local and national advertising agencies, in-house agencies,
and media buying services regardless of the software package used to reconcile invoices. To
facilitate industry participation, we have published an
open standard for all agency software vendors
to configure their media systems to receive electronic invoices via the web.
How will Spotdata EI help me?
Spotdata EI will make it easy for your agency's financial manager to receive
invoices from broadcasting and cable companies.
Spotdata EI means . . .
- Faster delivery of invoice data
With EI, you'll download your invoice data quickly and efficiently. We will notify you via email when your invoices are ready for download just hours after the stations create them. - Faster turnaround of reconciliation
With the electronic delivery of invoice data, you will be able to shorten the reconciliation process. - Easy-to-follow web interface
We step you through the process of downloading, viewing and printing invoices using a simple series of web pages. It's easy! - No more costly manual entry
EI means that you no longer need to enter data manually. You download the invoice data electronically via the web to your media system. Your data entry errors are eliminated. - A paperless environment
No more paper to handle. All invoice data transmissions are electronic. - Review invoices online
Invoice detail is at your fingertips. View your invoices online right inside your web browser. - Print only the invoices you select
See savings in paper and storage! Print only the invoices you need to review on paper.
How does Spotdata EI work?
Spotdata uses an industry clearinghouse where broadcasting and cable companies
send their invoice information and agencies retrieve it using an easy-to-follow
web interface. Once the invoice files are received at the clearinghouse, we
consolidate them and send an email to each agency notifying them that their
invoices are ready for download.
Using the digital certificate and password assigned during the sign-up process, subscribers log into the Subscribers Only area of spotdata.com and download, view, and print their electronic invoices.
To see just how easy and convenient it is to download, view, and print your invoices, check out the Spotdata EI Demo.
How much does Spotdata EI cost?
Rates vary according to the volume of invoices you download each quarter and will be
no more than $1 per invoice, with no minimum fee.
Click here to see the Spotdata price list.
You will receive one digital certificate at a cost of $40 when you subscribe. This will allow one user to access Spotdata EI for one full year. To set up more than one user at your organization, you can purchase additional certificates.
Each certificate purchased must be renewed annually at a cost of $40 per certificate.
What are the hardware and software requirements?
In order to access the secure areas of this web site for downloading, viewing,
and printing electronic invoices, you need to configure your system as follows:
|
Environment |
Hardware and Software Requirements |
|
Browser: Secure Area |
Internet Explorer, version 5.0* & up
*for MacOS, use Internet Explorer
4.5 or later |
|
Browser Plug-ins: |
Adobe Acrobat Reader, version 3.02 & up |
|
Operating Systems |
Windows 95 **for Netscape 4.06; MacOS 7.1 is sufficient for Internet Explorer 4.01 |
|
System RAM |
At least 16 MB for all platforms |
|
Connection Speed |
28.8 Kbps modems & up |
|
Software Decompression Utilities |
Windows: WinZip (or comparable product) Mac: StuffIt Expander with Drop Stuff Expander Enhancer (or comparable product) |
|
Digital Certificate |
We will supply the digital certificate and walk you through the process of installing it on your web browser. |
How do I know my data is secure?
No other agency will be able to view your invoices. Spotdata uses state-of-the art
technologies to protect your data:
- A firewall protects the invoice data in the industry clearinghouse.
- We control access to the invoice download area of the web site and delivery of invoices to the proper agency by requiring the user to have an X.509 digital certificate and password that is checked every time the user logs into the secure area.
- Secure Internet protocols (HTTPS and SSL) ensure that the data is encrypted when transmitted over public Internet connections.
See also: Security Detail
Okay, I'm interested! How do I get started?
Select Sign Up to begin the Subscriber
Registration process.
If you want more information before you sign up, you can Request More Information.